Technical Writing – How to Write Project Justification Documents

As part of building the overall project scope a technical author will first need to lay out the justification documentation. This document which can also be considered a “business case” lays out the fundamental reasons for implementing the project. Here’s a simple guide on creating a project justification.

State the Problem

Businesses don’t carry out projects for fun; they perform them in order to solve a specific issue or issues. You need to describe the problem clearly and accurately at the start of your document so that you can then present the solution to that problem.

For example if you intend to implement a new HRMS (Human Resource Management System) your problem may be; “The HR team currently spends nearly 80% of its time on non-productive administrative tasks, reducing the effectiveness of the function dramatically.”

State the Solution

This should be a simple statement to define your project. This enables your reader to understand what it is you’re proposing.

“We intend to implement an automated HRMS system to reduce manual administration by half.”

Supply Supporting Information

The problem and solution aren’t going to justify your project to the stakeholders and decision makers, so you need to provide the right level of information to enable them to support your recommendation.

Examples of the kind of information you should use:

  • Market Demand – Not always the strongest argument, but if you can show that all your competitors are implementing similar systems, it certainly suggests that it may be worth considering in your organisation.
  • Business Need – In this example the business need is clear, the HR team are spending the majority of their work time on non-specialist tasks and that costs money.
  • Customer Demands - what is it that your customers are screaming out for? Don’t forget to include internal customers as well as external ones.
  • Technological Progression – what’s going on in the world around you, is there are compelling case to be told in terms of the way IT and systems are developing?
  • Legal – Don’t forget the all important obligation to the law, if you can show that your project brings compliance or makes it easier to comply with those requirements you have a stronger case.

Writing a business case or project justification is an essential part of the larger project scoping process. Ideally you should write this early in the lifecycle of your project to help you obtain funding and support. You will also then be able to clearly identify the objectives of your task so that team members have a clear message to take away.

Web Hosting: Advantages of VPS

Web hosting can come in many different forms. It can be free, shared, private (VPS), cloud, dedicated, clustered and so many more. This is just a clear indication that the online industry is unquestionably flourishing. Once you have decided to build a website, the very first thing to take care of is the hosting service that acts as the backbone of the website. Choosing the right hosting service, however, can be a challenge. There should be a comprehensive analysis on what the business will need in a website to be able to determine exactly which web host tailor-fits these needs.

First, consider the website you want to have and whether there is a need to get a web hosting service which allows a more focused and directed server. VPS or Virtual dedicated server is a very common service being used by most websites. This type of service distributes a certain bulk of server resources into computer-generated servers so companies gain access to their space.

Primarily, VPS offers exclusive access to the host servers, making the client the sole user of the provided space. Users will also enjoy browsing through a website which is hosted by VPS because this type of hosting permits the creation of sandboxes.

Basically, sandboxes are really good tools in gaining access to more websites without exactly making any effects on the other. This type of web hosting service really makes a great impact in certain businesses which require strong, manageable and convenient services.

Another quality of VPS is that it allows speedy accessible pace. Users will be able to access the functionalities in rapid clicks and transfers without the need to deal with the trouble of slow loading times. Plus, this type of hosting is one of the safest as all data are safeguarded because there is no physical sharing done in the servers.

Having VPS is an advantage in terms of improving the website's performance. This is possible because there is no competition for resources among the users of each server, therefore making load time more effective for visitors, eliminating the need to look for a faster loading site. As it takes more than just a very good web design to make a website successful, accessibility is also a very important factor.

Stability is also an assurance for VPS hosting service. Knowing that this type of service is basically private, it has the edge over shared hosting sites most especially in web traffic. VPS will not be affected by other accounts on the servers and will maintain the website's stability.

VPS guarantees a better accessibility to dedicated resources such as more RAM, CPU speed and more disk area with your own server. Your website will also have as much flexibility as needed. You can select the operating system that works well for you. You can also choose which type of VPS works for you, either managed solutions for more control over your share of the server or unmanaged plans that allow you to spend more time to improve other aspects of your business.

A successful website needs to be grounded on a very reliable foundation and web design. Take your chance in getting into the path of website success, checkout the pros and cons of VPS web hosting.

How To Search Google For Country Specific Results

Running an international online business with the capability to service people from any country means that you want your site to perform well not only in local country specific results but also global results. You may not realize this but doing a standard Google search and leaving the "full web" option selected does not necessarily give you your website's true location in the Google global results. It gives you the global results given your location.

For example, the results of doing a full web search in my home city of Brisbane Australia will be different to a full web search from Toronto Canada.

Google gives results based on your location even when you are not stipulating a local result. You can click your local country only result button and get sites that are from your home country, usually determined by the domain name extension, for example .com.au for Australia, .ca for Canada, etc. or the IP address of your web hosting server, or you can click the web option and get global Internet results that vary depending on your computer's location in the world (based on the IP address of the computer you are using to access the Internet).

Think Global

If your business can service the world then you really can not ignore the American marketplace, or if you are in the USA do not forget about Europe, Asia and the rest. Since you need to know how well your site is performing in Google global search results and unfortunately simply ticking the "the web" option in Google when searching can be misleading because your ranking will be different if it was someone in a different country doing the exact same search.

What you want to know is when someone in the UK does a Google search for one of your terms, how high is your website up in the search results? With this little trick you can figure it out.

The Code

All you need to do is add & gl = uk to the URL at the end of the Google search query.

For example:

http://www.google.com/search?hl=en&q=sample+query&meta= & gl = uk

This tells Google to spit out the results for the query based on UK servers.

I can not guarantee 100% conclusively that this works as I expect it does, but it definitely does something and you should try it yourself and see if your site shows up in a different place in the results. The "gl" stands for G eographic L ocation and of course you can exchange the last letters to test different country results around the world.

Getting Low Auto Insurance Rates – Cheap Car Insurance Policies

First of all, avoid being in an accident. Having a clean accident-free driving record is a big plus for negotiating lower rates from your auto insurance provider. That you are a good driver makes the risk level for the insurance agency to be relatively low thereby giving you more power to make certain demands especially on lower rate considerations.

Also having a clean driving record will make you top choice and a better client to the insurance companies around.

You should endeavor to understand some of the value added services that auto insurance companies provide. Most times, these services help you save both time and money. A good insurance company will certainly love to have smiling customers and one of the greatest means for achieving this is to increase service value while maintaining price points or even lowering the overall price.

You can save more if you have multiple policies running on the same account. For example you can have a life insurance policy, home renters insurance and your auto insurance policy all being active in the same account. This will typically prompt for a lower rate negotiation.

Insurance companies will cross check on some of your personal behaviors and habits. If you have a record of getting drunk on alcohol or excessive speeding with friends and over loading vehicles, then your record is that of a high risk for the insurance companies. Having a non-destructive record will certainly give you more points for lower rates. The first step for you to get your lower rates is to get free auto insurance quotes from trusted agents online.

Where To Start?